Back Office Outsourcing for Mauritius Structures
From financial record-keeping and regulatory reporting to document management and vendor payments, our back office outsourcing service lets you focus on your business while we handle the operational infrastructure of your Mauritius entity.
Running a Mauritius corporate, trust or investment structure involves a significant volume of ongoing administrative and operational tasks — maintaining financial records, processing invoices and payments, managing correspondence, preparing management accounts, filing regulatory returns, maintaining statutory registers and responding to KYC requests from banks and counterparties. For many international clients, these functions are either handled inefficiently from overseas or delegated piecemeal to multiple service providers without coherent oversight. Our back office outsourcing service consolidates these functions under a single point of responsibility, with clearly defined scope, service level commitments and reporting — giving clients and their advisers a clean, well-documented operational base in Mauritius.
Back Office Outsourcing Services
Financial Record-Keeping and Bookkeeping
We maintain the company's accounting records on an accrual basis in accordance with IFRS, recording all transactions, journal entries and adjustments. Monthly trial balances, profit and loss accounts and balance sheets are produced and provided to the directors or beneficial owner on a defined reporting schedule.
Accounts Payable and Receivable
We manage the company's payables — processing approved invoices, matching to purchase orders, preparing payment batches for authorisation, and maintaining an aged creditors report. For companies with receivables, we track outstanding amounts, issue payment reminders and reconcile receipts.
Statutory and Regulatory Filings
We prepare and submit all required filings with the Registrar of Companies, Financial Services Commission, Mauritius Revenue Authority and other regulatory bodies — including annual returns, financial statements, beneficial ownership registers, tax returns and CRS/FATCA reports.
Document Management
We maintain a complete and organised digital archive of all corporate documents, agreements, correspondence, board minutes and statutory records. Documents are stored securely and are accessible to the client and their advisers through a secure online portal. Physical originals are held in secure storage at our Mauritius office.
Correspondence Management
We receive and process all incoming correspondence addressed to the company at its registered office, routing documents to the appropriate responsible parties, responding to routine enquiries, and flagging urgent matters for immediate client attention.
Vendor and Counterparty KYC Responses
Banks, investors, regulators and business counterparties frequently request KYC documentation from Mauritius entities. We manage these requests — assembling the required documents, drafting cover letters and coordinating any required certifications — ensuring timely and accurate responses.
Onboarding Your Back Office Outsourcing
Scope Definition
We work with the client to define the exact scope of services required, the reporting format and frequency, the authorisation matrix for payments and filings, and the handover process from any current providers.
System Setup
We set up the entity on our accounting and document management systems, load opening balances and historical data, and configure access for the client and their advisers.
Transition and Go-Live
We manage the transition from the current arrangement, ensuring continuity of statutory filings, no disruption to bank accounts or regulatory licences, and a parallel-run period where appropriate to validate accuracy.
Ongoing Service
We deliver the agreed services on the defined schedule, providing monthly management reports, and managing all regulatory deadlines on behalf of the client.
متطلبات الأهلية والانضمام
- اكتمال قبول العميل وإجراءات AML/KYC لجميع المالكين المستفيدين والأشخاص المسيطرين
- قرار مجلس إدارة يُفوِّض ترتيب الاستعانة بمصادر خارجية ويُحدد نطاق الصلاحيات المُفوَّضة
- الوصول إلى السجلات المحاسبية القائمة وكشوف الحسابات البنكية والإيداعات القانونية لمراجعة الانتقال
- اتفاقية خدمات مُبرمة مع نطاق محدد ومستويات خدمة وتنسيق تقارير وجدول أتعاب
- مصفوفة تفويض بالدفع معتمدة من مجلس الإدارة وموقعة من الممثلين المفوضين
- تقديم جميع الوثائق المؤسسية القائمة — النظام الأساسي وعقد التأسيس وشهادات الأسهم والسجلات القانونية ومحاضر الاجتماعات السابقة
- تفاصيل الحسابات البنكية وبيانات اعتماد الوصول إلى الخدمات المصرفية الإلكترونية لمطابقة المعاملات
- الوصول إلى بيانات اعتماد الإيداع الإلكتروني لـMRA وبوابة المسجل العام للشركات والبوابة التنظيمية لـFSC حيثما انطبق
Indicative Annual Fees
| البند | النطاق الاستدلالي |
|---|---|
| Basic back office (bookkeeping, document management, correspondence) | USD 4,000 – 8,000 per year |
| Full back office (above + AP/AR, regulatory filings, KYC responses) | USD 8,000 – 18,000 per year |
| Complex structures (multiple entities, high transaction volume) | USD 18,000 – 40,000 per year |