Back Office Outsourcing for Mauritius Structures
From financial record-keeping and regulatory reporting to document management and vendor payments, our back office outsourcing service lets you focus on your business while we handle the operational infrastructure of your Mauritius entity.
Running a Mauritius corporate, trust or investment structure involves a significant volume of ongoing administrative and operational tasks — maintaining financial records, processing invoices and payments, managing correspondence, preparing management accounts, filing regulatory returns, maintaining statutory registers and responding to KYC requests from banks and counterparties. For many international clients, these functions are either handled inefficiently from overseas or delegated piecemeal to multiple service providers without coherent oversight. Our back office outsourcing service consolidates these functions under a single point of responsibility, with clearly defined scope, service level commitments and reporting — giving clients and their advisers a clean, well-documented operational base in Mauritius.
Back Office Outsourcing Services
Financial Record-Keeping and Bookkeeping
We maintain the company's accounting records on an accrual basis in accordance with IFRS, recording all transactions, journal entries and adjustments. Monthly trial balances, profit and loss accounts and balance sheets are produced and provided to the directors or beneficial owner on a defined reporting schedule.
Accounts Payable and Receivable
We manage the company's payables — processing approved invoices, matching to purchase orders, preparing payment batches for authorisation, and maintaining an aged creditors report. For companies with receivables, we track outstanding amounts, issue payment reminders and reconcile receipts.
Statutory and Regulatory Filings
We prepare and submit all required filings with the Registrar of Companies, Financial Services Commission, Mauritius Revenue Authority and other regulatory bodies — including annual returns, financial statements, beneficial ownership registers, tax returns and CRS/FATCA reports. We maintain a compliance calendar to ensure no deadline is missed, avoiding penalties and licence suspension.
Document Management
We maintain a complete and organised digital archive of all corporate documents, agreements, correspondence, board minutes and statutory records. Documents are stored securely and are accessible to the client and their advisers through a secure online portal. Physical originals are held in secure storage at our Mauritius office.
Correspondence Management
We receive and process all incoming correspondence addressed to the company at its registered office, routing documents to the appropriate responsible parties, responding to routine enquiries, and flagging urgent matters for immediate client attention.
Vendor and Counterparty KYC Responses
Banks, investors, regulators and business counterparties frequently request KYC documentation from Mauritius entities. We manage these requests — assembling the required documents, drafting cover letters and coordinating any required certifications — ensuring timely and accurate responses.
Management Reporting and Board Pack Preparation
We prepare quarterly or monthly management accounts and board packs for the entity — including profit and loss, balance sheet, cash flow statement, key performance indicators and commentary. These are delivered in a format suitable for board review and, where required, for submission to lenders, investors or regulatory bodies.
Contract and Agreement Tracking
For entities with active commercial contracts, loan agreements, investment mandates or regulatory licences, we maintain a contract register with key dates — renewal deadlines, notice periods, expiry dates and payment obligations. We alert management in advance of critical dates to ensure no contractual obligation is overlooked.
Onboarding Your Back Office Outsourcing
Scope Definition
We work with the client to define the exact scope of services required, the reporting format and frequency, the authorisation matrix for payments and filings, and the handover process from any current providers.
System Setup
We set up the entity on our accounting and document management systems, load opening balances and historical data, and configure access for the client and their advisers.
Transition and Go-Live
We manage the transition from the current arrangement, ensuring continuity of statutory filings, no disruption to bank accounts or regulatory licences, and a parallel-run period where appropriate to validate accuracy.
Ongoing Service
We deliver the agreed services on the defined schedule, providing monthly management reports, and managing all regulatory deadlines on behalf of the client.
Eligibility and Onboarding Requirements
- Completed client acceptance and AML/KYC onboarding for all beneficial owners and controlling persons
- Board resolution authorising the outsourcing arrangement and defining the scope of delegated authority
- Access to existing accounting records, bank statements and statutory filings for transition review
- Executed services agreement with defined scope, service levels, reporting format and fee schedule
- Payment authorisation matrix approved by the board and signed by authorised representatives
- Provision of all existing corporate documents — MOA, AOA, share certificates, statutory registers, prior minutes
- Bank account details and online banking access credentials for transaction reconciliation
- Access to filing credentials for MRA eFiling, Registrar of Companies portal and FSC regulatory portal where applicable
Indicative Annual Fees
| Item | Indicative range |
|---|---|
| Basic back office (bookkeeping, document management, correspondence) | USD 4,000 – 8,000 per year |
| Full back office (above + AP/AR, regulatory filings, KYC responses) | USD 8,000 – 18,000 per year |
| Complex structures (multiple entities, high transaction volume) | USD 18,000 – 40,000 per year |